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InfuseOS Workflow Pack #5: The Weekly Operator System

Plan your week, ship your updates, and publish content — in one run Most people don’t need more productivity tips. They need a repeatable operating system that turns scattered inputs (emails, meetings, docs, ideas) into shipped outcomes.

Paolo Marchica
Paolo Marchica
Co-Founder
Published

Plan your week, ship your updates, and publish content — in one run

Most people don’t need more productivity tips. They need a repeatable operating system that turns scattered inputs (emails, meetings, docs, ideas) into shipped outcomes.

InfuseOS runs the full weekly loop across your stack:

  • Gmail (what’s happening)
  • Google Calendar (what’s real + when you can execute)
  • Google Docs (the canonical plan + briefs)
  • Google Drive (organized storage + “latest version” control)
  • LinkedIn (distribution)
  • YouTube (content pipeline: topics → script)
  • Web Search (what changed in the world)
  • Telegram (command it all from your phone)
  • Memory (your style, recurring projects, people, priorities)

This pack is designed to be ridiculously actionable: copy/paste one prompt and get a complete weekly system output.

The stack output (what you get every time)

  1. A Weekly Plan Doc (priorities, schedule, risks, tasks)
  2. Protected calendar blocks (deep work + content + admin)
  3. A team update email (tight, readable, aligned)
  4. A LinkedIn post (from the week’s narrative)
  5. A YouTube script outline (or full script) for the week
  6. Everything saved cleanly in Drive under a dated folder

Workflow playbooks (single prompts, multi-tool execution)

1) Monday Morning: “Run my week”

Create my weekly operating plan. First, list my calendar events for this week and summarize by category (customers, internal, recruiting, deep work). Then scan my recent important emails and extract: deadlines, asks, and any threads that need replies. Also pull 5 relevant industry updates via web search for my space. Create a Google Doc titled “Weekly Operator Plan — [YYYY-MM-DD]” with: Top 3 priorities, key meetings, risks, open loops, and a day-by-day plan. Save it in Drive under “Operator System/Weekly Plans/[YYYY-MM-DD]/”. Then create two 2-hour deep work blocks and one 90-minute content block on my calendar in the best available slots. Finally, email me the plan summary in 10 bullets with a link to the Doc.

What this does: turns reality (calendar + inbox + world) into a plan you can execute.

2) “Prep every meeting that matters” (agenda + brief + links)

For my top 5 meetings this week, create a prep brief for each: objective, attendee context, last relevant email summary, decisions needed, and questions to ask. Put each brief into a single Google Doc section under “Weekly Operator Plan — [YYYY-MM-DD]”. Add the Doc link into each calendar event description. Then send me one email with the 5 briefs linked, ordered by importance.

What this does: you walk into meetings like you have staff.

3) “Close the loop” (follow-ups that actually happen)

Find the 10 most important open email threads from the last 7 days that require follow-up. For each one, draft a short reply that: confirms status, proposes the next step, and asks one clear question if needed. Group drafts into a Google Doc called “Follow-ups — [YYYY-MM-DD]” saved in Drive under this week’s folder. Then show me the drafts in a single summary so I can approve which ones to send.

What this does: eliminates “I’ll reply later” debt without losing control.

4) “Ship distribution from what I already did” (Doc → LinkedIn → email)

Using this week’s plan doc, generate a concise founder-style LinkedIn post about what we’re building/learning (no fluff, 6–10 lines, strong hook). Publish it. Then email the team the post link with 3 suggested comment prompts they can use to engage authentically.

What this does: makes distribution automatic, not optional.

5) “Turn the week into a YouTube episode” (research → angle → script)

Based on what I’m working on this week, propose 3 YouTube topics. For the best one, search YouTube for top videos on the topic, extract the winning structure patterns, and mine comment threads for repeated viewer questions. Use web search to validate key facts. Then create a Google Doc titled “YouTube Script — [Title]” with: title options, thumbnail text options, a 30-second hook written word-for-word, and a full outline (or full script if you can). Save it in this week’s Drive folder. Finally, find a 2-hour recording slot on my calendar and block it.

What this does: content becomes a pipeline you can run weekly.

One “master prompt” (runs the whole pack end-to-end)

Run my Weekly Operator System for next week. Pull my calendar for the week, scan recent priority emails for open loops, and pull 5 relevant industry updates via web search. Create a Google Doc “Weekly Operator Plan — [YYYY-MM-DD]” with priorities, schedule summary, risks, and action list. Save it under Drive “Operator System/Weekly Plans/[YYYY-MM-DD]/”. Create deep work blocks + a content block in the best free time slots. Draft follow-up replies for the 10 most important open threads and put them in a Doc for approval. Publish one founder-style LinkedIn post derived from the plan and email the team the link with engagement prompts. Finally, generate a YouTube script outline from the week’s themes (using YouTube search + comments) and block a recording slot.

If you want it safer, append:

“Draft first and show me everything before sending/publishing/booking.”

Run it from Telegram (phone-first operator mode)

Same workflows, just triggered from anywhere:

“Run my Weekly Operator System for next week. Draft first and show me before sending anything.”